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Home » Relocation Process » Inventory Preparation

Inventory Preparation

Inventory Preparation Whenever a person undertakes a long distance moving with the help of moving companies, the law requires an inventory list to be prepared. This inventory should include all the items that have to be loaded on the truck. The mover makes a note of the condition of all items to be moved at originating destination. However, the movers are not responsible for the boxes that are packed by the customers themselves as they cannot verify the contents of the boxes. In any case, each box is numbered as part of the shipment and the condition of all the boxes is noted.

Numbering of Items
While preparing the moving home inventory, each item is marked with special colored stickers with numbers on a carbon-copy inventory sheet. Usually, the representative of the moving company who prepares the inventory of household goods carry a roll of stickers. When the assistants start picking up the items to be moved, the first sticker, usually having the number zero, is attached to the inventory sheet. Then the representative attach a sticker to each item and write the sticker number and item description in the inventory sheet. When the loading of boxes is done, another sticker is attached to the inventory sheet. If 100 items have been loaded and the roll had started from the number 0 then the sticker attached at the end of inventory sheet will contain the number 101.

Customer's Copy of Inventory
The customer receives copy of the inventory sheet, signed by him as well as the company representative. If the customer do not agree with what is written in the inventory, he/she has the right to discuss it with the company. The customers have all rights of not signing the inventory if they don't agree with its content. The inventory sheet is the basis for verifying the condition of items upon unloading at the destination as well as claiming any damage occurred during freight forwarding.

Terms Used in Inventory Sheet
In order to understand what has been written on the inventory, one must know what terms are used by the moving companies while preparing inventory and how to interpret them. Most of the moving companies use the following abbreviations to describe the condition of goods.

BE- Bent Ml- Mildew
BR- Broken MO- Moth eaten
BU- Burned R- Rubbed
CH- Chipped RU- Rusted
CU- Contents & condition unknown SC- Scratched
D- Dented SH- Short
F- Faded SO- Soiled
G- Gouged T- Torn
L- Loose W- Worn
M- Marred Z- Cracked

Apart from the above abbreviations, numbers are used to indicate the different parts and sides of furniture etc. The numbers may vary from company to company. The customers should obtain the format of inventory sheet and description to understand the terms used by their movers. Generally, the numbers used for denoting the parts of items are as follows:

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